Employee/Contractor Portal

Links to portal page sections:

Invoicing

Onboarding Forms

TGA employee/contractor onboarding form:

Contractor Expectations

Contractor expectations

Payment Information

Payment protocol

Invoicing:

After each event, please download and fill out an invoice for the services you provided. (you may also use your own invoice, provided it contains all of the required information)

Click here to download a blank contractor invoice

Upload the completed invoice to the form below:

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Comments, questions or concerns? Please call us at (437) 383 4666 or email us at toongoonsart@gmail.com. Happy sketching!

Contractor expectations:

BEFORE the event:

When an event is opened for work, please respond via text if you're interested - email responses will not guarantee your spot. Gigs are first come first serve, so this will ensure that you get to work it.
You may always view the current gig schedule with all up to date gig info (address, location, workers, etc.) on this google calendar. If you havn't yet, please request access via your work email.

During the event:

Please arrive 15 minutes before the start time of the event to set up and be ready to draw at the provided start time.
Please always dress in semi-formal attire, unless otherwise stated - events range from weddings to informal parties.
Please aim to draw at the rate of 3-5 minutes per black and white face (color, bodies, etc. may take longer)
If the host is interested in having you draw for overtime, please tell the host that the price for overtime is 1.5x our regular hourly rate. You will also be compensated for this overtime at 1.5x your hourly rate. You may note any overtime when you fill out the completed invoice form after the event:

After the event:

After each event, please fill out an invoice for the services you provided for our records and your own. You may download one below if you don't have your own.
Upload your invoice to the form below, as well as any overtime or items of concern at your event.

Payment Protocol:

PAYMENT SCHEDULE FOR CONTRACTORS:

Toon Goons Art will pay contractors out every two weeks on Monday. As we deal with a high volume of events, this system helps us keep everything organized.
We cannot pay you until all invoices for events are submitted, so please see the invoicing section for more information on how to submit your invoice. Any late invoices submitted after the end of the two week pay period will be included in the next payout.
If you have questions about your next pay date, please email us at toongoonsart@gmail.com.

How payments are made TO CONTRACTORS:

Payments are made to contractors via e-transfer.
You'll be able to indicate your preferred e-transfer address on the invoice form when you submit your invoice.

TAX:

Please note that your agreed upon rate includes tax.
If you have questions about your rate, please email us at toongoonsart@gmail.com

TRAVEL FEES:

Travel compensation is determined solely by Toon Goons Art and will be communicated before a contractor accepts a gig.
Contractors may not add travel time, mileage, or any other travel-related charges to an invoice unless it has been explicitly approved in advance by our team.
Any unapproved travel charges added at a contractor’s discretion will be removed from the invoice. If travel compensation applies to a booking, the rate and structure will be provided by Toon Goons Art at the time the opportunity is offered.

TGA contractor information form:

Please complete this form so we can process you in our system.

First Name:

Last Name:

Preferred contact phone number:

Preferred contact email:

Operating out of which city?

Do you have a car? (having a car is not a requirement!)Yes, I do!

Profile picture:If possible, please use a square file for formatting purposes.

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Sample of your live caricature art:Please provide 3 samples of your live caricature artwork, can be faces, themed bodies, or colored. You do not need to show the subjects of the sketch.

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Artist bio:Please include a short bio about your artistic experience and live caricature art experience.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Gigs / Private Events

Gig expectations for artists Dress codes for gigs/private events Self-serve art supply order information + receipt upload form Digital caricature information + post-event form (for digital caricature leads)

Retail / Festivals

Retail location information Dress codes for retail / festivals Retail inventory form Lock combinations + instructions

VIEW OTHER LINKS

Introducing...

The Toon Goons Art Squad!

Employee, contractor, and management contact information

Caricature Artist Team

Official Employees of Toon Goons Art

VIEW>>

FIRST LAST

Toon Goons Caricature Artist

Phone number:

XXXXXXX

Email:

XXXXXXX

Contractors

Artists contracting with Toon Goons Art

VIEW>>

TGA Management

Please reach out with any issues, questions or concerns.

VIEW>>

Retail Location Information

All information for AFRICAN LION SAFARI

All information for STACKT MARKET

New Artist Onboarding Form

Onboarding Form for New Hires

Please complete the following form accurately. All information provided will be kept strictly confidential and used only for payroll and employment purposes.

First Name:

Middle Name: (Optional)

Last Name:

Preferred First Name (if different than above):

Date of Birth (MM/DD/YYYY):

Email Address:

Phone Number:

Start Date/First Scheduled Shift (MM/DD/YYYY):

Home Address:

Street (Include Apt. #)

City

Province

Postal

Operating out of which city? (Leave blank if same as above):

What address would you like materials sent to? (Leave blank if same as home address):

What is your art instagram handle?

Does your phone have a working celluar data plan?YesNo

What is your unisex shirt size?SmallMediumLargeExtra Large

Please upload a profile picture:

Upload File

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

I confirm that the information provided above is accurate to the best of my knowledge. I understand that this information will be used solely for employment and payroll purposes, and that it will be stored and handled in accordance with privacy laws and company policy.

Yes, I confirm the above is correct.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

COMMISSIONS!

All of our team members are invited to work on custom caricature requests that we receive from our clients. Read more to see how they work, and how you can get involved!

Artist pay for commissions:

Black and white faces - $15 CAD per face

Black and white themes - $20 CAD per face

Color faces - $25 CAD per face

Color themes - $30 CAD per face

How to sign up to recieve commissions:

If you're interested in doing receiving commission requests, fill out the form below:

Click to show form

COMMISSION

Want to receive emails with opportunities to draw commissioned caricatures? Enter your information below and we'll send opportunities to you!

Artist First Name:

Artist Last Name:

Artist Email:

Opt in or out of commission emails:

Agreement and understanding of the Commission Artwork Compensation & Time Policy (click here to view) I understand and agree to the Commission Artwork Compensation & Time Policy

Commission Artwork Compensation & Time Policy

1. Compensation Structure

Artists are compensated per commissioned artwork at a flat rate, as outlined below. Each artwork type includes a suggested completion time for workflow efficiency, and a maximum time allowable to ensure the flat-rate pay remains at or above Ontario minimum wage ($17.60/hr).

Artwork type

Suggested Time per Commission

Maximum Time to Meet Minimum Wage

Flat Rate Compensation

Black & white – face only

30 minutes

51 minutes

$15 per completed artwork

Black & white – themed/full body

45 minutes

68 minutes

$20 per completed artwork

Colour – face only

45 minutes

85 minutes (~1 hr 25 min)

$25 per completed artwork

Colour – themed/full body

1.5 hours

102 minutes (~1 hr 42 min)

$30 per completed artwork

Artists must accurately log all hours worked on each commission.

2. Expected Workflow & Performance

These suggested completion times represent the expected duration for efficient production based on standard workflow and live caricature performance.

Artists are expected to complete commissioned artwork within these timeframes. Consistently exceeding the suggested completion time may result in:

workflow review
additional training
reduced or adjusted assignment volume/type
or reassignment from commission work if necessary

3. Time Authorization & Excess Hours Policy

Artists are approved to work up to the maximum allowable time per artwork, as shown in the table above.

Any time beyond the maximum allowable must be pre-approved in writing by management (text or email is sufficient) before the additional time is worked.

Time worked without prior approval beyond the maximum allowable is considered unauthorized.

Unauthorized hours:

may not be compensated unless required by law
may result in removal from commission assignments and/or performance review

Artists must not extend time based solely on personal pacing or stylistic preference without prior approval.

Note: Maximum allowable times ensure that flat-rate compensation never falls below Ontario minimum wage.

4. Compliance with Labour Standards

All hours worked must be accurately recorded and will be compensated in accordance with Ontario labour laws.

Compensation will not be reduced if additional time is required to complete a commission within the maximum allowable time. However, consistently exceeding expected timeframes without prior approval will impact eligibility for future commission assignments.

5. Summary of Expectations

Flat rate pay applies per completed artwork
Artists are expected to work within suggested timeframes for workflow efficiency
Maximum allowable times ensure pay meets or exceeds minimum wage
All hours must be accurately logged
No additional time is authorized without written pre-approval
Excessive or unapproved time may result in reassignment or performance review

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

When a commission is requested by a client:

When a commission is requested and paid for by a client, you'll get an alert email with a link to a spreadsheet, which you'll use to sign up for the commission.
To sign up, enter your name in the column labeled 'ARTIST ON COMMISSION'.

Completing a commissioned caricature:

Once you've signed up, you're off to the races!
The spreadsheet will contain all the information needed to complete the commission, including reference photos, client suggestions for the caricature, and information on the commission itself. You may download the files and begin.
You may use Photoshop, Procreate, or any other drawing tool you'd like, as long as it's hand drawn.
When setting up the file, keep in mind that the final exported .png file size cannot be larger than 10mb.
Do your best to accommodate special requests from the client. As a sidenote, we don't offer re-draws or edits to the final product.
Importantly, please record the time you spend drawing each of these caricatures. The time should align with the speeds in the Commission Artwork Compensation and Time Policy in the commission sign-up form above.
Finally, please email us if you have any questions.

When you complete the commissioned caricature:

Upon completion of the sketch, make sure to sign it!
Next, export the file or files in .png format, making sure that they're at 100% resoultion.
Please name each file roughly according to it's content, and make sure to include the 'COMMISSION ID' at the end of each file name. (EX: blackandwhiteface.1842951029, or 2colorthemes.1842951029)
Finally, fill out the form below and upload your completed artwork.
We'll add the payment for your completed commission to your next paycheck on a monthly schedule.

COMPLETED COMMISSION

UPLOAD FORM:

Fill out the form below to submit your amazing completed sketch!

Commission ID:Find this in the COMMISSION MASTER sheet here.

Your name (first name and last initial):

Hours worked on commission (45 minutes is .75, not .45)it's crucial that that this amount follows the Commission Artwork Compensation & Time Policy rules located at the bottom of the commission sign-up form.

Commission style:

Number of people:

Artwork upload 1

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Artwork upload 2 (optional)

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Artwork upload 3 (optional)

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Artwork upload 4 (optional)

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Artwork upload 5 (optional)

Upload File

Max file size 10MB.

Uploading...

fileuploaded.jpg

Upload failed. Max size for files is 10 MB.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Digital Caricature Setup Guide / Post-gig Reporting

View digital caricature setup guide here

Post-event Digital Caricature Report Sheet

Please complete this form upon completion of a digital caricature event.

Artist Name

Event Date

Have you uploaded all the digital files here?

- Using Toongoonsartemployee@gmail.com (Password: toongoons4thewin) upload all of the drawings to the Google Drive
- Put all the images into a folder with the date of the event on it.

Yes, the files are all on the drive.

Estimated # of Prints Remaining

- Fill out the number of prints remaining, including both what is left in the printer and your personal supply
- One full paper roll + one full ink ribbon will supply 150 prints
- One full box will supply 300 prints
- The number of remaining prints within the printer can be found on the Hot Print Folder App
- At less than 300 prints left 2 boxes will be shipped to your provided address

Additional Notes (optional)

Please let us know about any requests, hardware issues, or interesting observations from the event

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Retail self-serve supply order information + receipt upload form

This form is designed to allow you to re-order depleted art supplies for retail caricature use. Follow the instructions below to order and upload receipts for art material orders. Note that you must provide us with images of receipt(s) for rembursal.

1) Order your materials here:

Please only purchase the supplies from the suppliers linked below. Please do not order more than the specified quantity at one time!

ORDER MARKERS

Please limit 2 boxes (12 markers per box)

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Issues with this form?

Don't hesitate to contact Ben or Cameron with questions.